ADMINISTRATIVE REGULATIONS - Article 1 – General

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ADMINISTRATIVE REGULATIONS

By-laws relating to the operation of:               WORKER REST 

IT is decreed the following provisions constitute the administrative regulations of the organization:

Article 1 – General Annex 1-2-3-4 Internal management

1.01 - Definitions

Unless the context indicates otherwise, in this by-law and all other by-laws of the organization:

To. “Meeting of Members” means an annual or special meeting of Members; “special meeting of members” means a meeting of one or more classes of members or a special meeting of all members entitled to vote at an annual meeting of members;

b. “board of directors” means the board of directors of the organization and “director” means a member of the board;

vs. “Act” the Canada Not-for-profit Corporations Act, S.C. 2009, c. 23, including the regulations made under the Act and any superseding statutes or regulations, as well as amendments thereto;

d. “proposal” means a proposal submitted by a Member of the Organization that meets the requirements of section 163 (Member Proposal) of the Act;

e. “regulation” means any regulation made under the Act, as well as their amendments or updates, which are in force;

f. “By-Laws” means these By-Laws and all other By-Laws of the Organization, as amended, which are in effect;

g. “extraordinary resolution” means a resolution passed by at least two-thirds (2/3) of the votes cast;

h. “Ordinary Resolution” means a resolution passed by a majority (eg, more than 50%) of the votes cast;

i “articles” means the articles of incorporation, initial or restated, as well as articles of amendment, articles of amalgamation, articles of continuance, articles of reorganization, articles of arrangement and articles of revival.

1.02 – Interpretation

In the interpretation of this by-law, terms used in the masculine include the feminine and those used in the singular include the plural and vice versa, and the term "person" includes an individual, a legal person, a partnership, a trust and an unincorporated organization. Other than as specified in 1.01 above, words and expressions defined in the Act have the same meaning when used in these by-laws.

1.03 Seal of Organization

The organization may have its own seal, which must be approved by the board of directors. The Corporate Secretary is the custodian of any seal approved by the Board of Directors.

1.04 Signing of documents

Deeds, transfers, assignments, contracts, debentures and other written documents requiring the signature of the organization may be signed by two (2) of its officers or directors. In addition, the Board of Directors may determine how a particular document or type of document should be signed and designate the signatory(ies).

Any person authorized to sign a document may affix the seal of the organization, if any, to the document in question. Any authorized signatory may certify that a copy of a document, resolution, by-law or any other document of the organization is true to the original.

1.05 End of fiscal year

The fiscal year end of the organization is determined by the board of directors.

1.06 Banking

The banking operations of the organization are carried out in a bank, a trust company or another firm or company carrying on banking activities in Canada or elsewhere and designated, appointed or authorized by resolution of the board of directors. Banking operations are carried out, in whole or in part, by one or more officers of the organization or other persons designated, mandated or authorized for this purpose by resolution of the board of directors.

1.02 – Interpretation

In the interpretation of this by-law, terms used in the masculine include the feminine and those used in the singular include the plural and vice versa, and the term "person" includes an individual, a legal person, a partnership, a trust and an unincorporated organization. Other than as specified in 1.01 above, words and expressions defined in the Act have the same meaning when used in these by-laws.

1.03 Seal of Organization

The organization may have its own seal, which must be approved by the board of directors. The Corporate

Secretary is the custodian of any seal approved by the Board of Directors.

1.04 Signing of documents

Deeds, transfers, assignments, contracts, debentures and other written documents requiring the signature of the organization may be signed by two (2) of its officers or directors. In addition, the Board of Directors may determine how a particular document or type of document should be signed and designate the signatory(ies). Any person authorized to sign a document may affix the seal of the organization, if any, to the document in question. Any authorized signatory may certify that a copy of a document, resolution, by-law or any other document of the organization is true to the original.

1.05 End of fiscal year

The fiscal year end of the organization is determined by the board of directors.

1.06 Banking

The banking operations of the organization are carried out in a bank, a trust company or another firm or company carrying on banking activities in Canada or elsewhere and designated, appointed or authorized by resolution of the board of directors. Banking operations are carried out, in whole or in part, by one or more officers of the organization or other persons designated, mandated or authorized for this purpose by resolution of the board of directors.

1.07 Annual Financial Statements

Instead of sending members a copy of the annual financial statements and other documents referred to in subsection 172(1) (Annual Financial Statements) of the Act, the organization may publish a notice that these documents may be obtained at the registered office of organization and that any member may, on request, receive a copy free of charge at the head office or by postage paid.

Section 2 - Membership - Matters Requiring Extraordinary Resolution

2.01 Terms of Membership

Subject to the articles of association, the organization has two (2) categories of members, namely categories A and B. The board of directors may, by ordinary resolution, approve the admission of members of the organization. Members may also be admitted in another manner determined by resolution of the Board of Directors. The membership conditions are as follows:

Class A Members

a.To. The title of category A member is reserved for people who work actively within the organization, including "active" unpaid trainee volunteers, that is to say, they take action or give their time. for carrying out the activities and accomplishing the mission of the organization) who must have the right to vote within the organization] who have applied for and obtained their membership as category A voting members in the organization.

b. The term of membership for a Category A Voting Member is one (1) year, with the possibility of renewal in  accordance with the policies of the organization.

vs. As stated in the Articles, each Class A Voting Member is entitled to receive notice of all meetings of members of the organization and to attend and have one vote at such meetings.

Class B Members

To. The title of category B members is reserved for beneficiary users, patients, clients, residents of the organization) who must not have a right to vote within the organization] who have requested and obtained their membership as members non-voting category B in the organization

b. The term of membership for a Category B non-voting member is one (1) year, with the possibility of renewal in accordance with the policies of the organization.

vs. Subject to the Act and the Articles, a Class B non-voting member is not entitled to receive notice of, attend or vote at meetings of members of the organization. .

Pursuant to subsection 197(1) (Amendment of structure) of the Act, a special resolution of the members is required to amend this section of the by-laws if the amendments

2.02 Notice of Meeting of Members

A notice setting out the date, time and place of a meeting of members is sent to each member entitled to vote using at least one of the following methods:

To. by mail, courier or by hand, notice being sent to each member entitled to vote at the meeting, during the period commencing sixty (60) days before the date of the meeting and ending twenty-one one (21) days before;

b. by any means of telephonic, electronic or other means of communication, the notice being communicated to each member entitled to vote at the meeting, during the period beginning thirty-five (35) days before the date of the meeting and ending twenty-one (21) days before5.

Under subsection 197(1) (Amendment of structure) of the Act, a special resolution of the members is required to amend the by-laws of the corporation to change the manner in which members entitled to vote are notified at meetings of members. .

2.03 Voting of absent members by mail6

Under subsection 171(1) (Absentee Voting) of the Act, a member entitled to vote at a meeting of members may exercise this right by using a mailed ballot if the organization has established a system that allows both:

To. collect the vote so that it can be verified subsequently;

b. to present the result of the vote to the organization without, however, it being possible for the organization to know what the member's vote was.

Under subsection 197(1) (Amendment of Structure) of the Act, a special resolution of the members is required to amend the by-laws of the corporation to change the methods by which members who are not present at the assembly of members are authorized to vote.

Article 3 - Right to membership, end of membership and disciplinary measures

3.01 Membership Fees

Members will be advised in writing of the membership fees they are required to pay. Any member who fails to pay these fees within one (1) month following the date of renewal of his membership will automatically be deprived of his status as a member of the organization.

3.02 of membership

Membership in the Organization terminates in any of the following cases:

To. the death of the member or, in the case of an incorporated member, the dissolution of the corporation;

b. the Member's failure to maintain the Membership requirements set out in Section 2.01 of these Bylaws;

vs. the member's resignation in writing to the chair of the organization's board of directors, in which case the resignation is effective on the date specified in the notice of resignation;

d. expulsion of the Member in accordance with Section 3.03 below or otherwise loss of Membership in accordance with the Articles or By-Laws;

e. the expiration of the membership period;

f. the liquidation or dissolution of the organization under the Act.

Subject to the articles of association, the termination of membership entails the termination of the rights of the member, in particular those which he has with regard to the property of the organization.

3.03 Termination of Membership

Membership in the organization terminates in any of the following cases:

To. the death of the member or, in the case of an incorporated member, the dissolution of the legal person;

b. the Member's failure to maintain the Membership requirements set forth in Section 2.01 of these Bylaws;

vs. the resignation of the member served in writing on the chair of the board of directors of the organization, in which case the resignation takes effect on the date specified in the notice of resignation;

d. expulsion of the Member in accordance with Section 3.03 below or otherwise loss of Membership in accordance with the Articles or By-Laws;

e. the expiration of the membership period;

f. liquidation or dissolution of the organization under the law.

Subject to the articles of association, the termination of membership entails the termination of the rights of the member, in particular those he has with regard to the property of the organization.

3.04 Disciplinary action against members

The Board of Directors is authorized to suspend or expel a member of the organization for any of the following reasons:

To. violation of any provision of the organization's articles of association, bylaws, or written policies;

b. conduct likely to harm the organization, as determined by the Board of Directors in its sole discretion;

vs. any other reason that the Board deems reasonable, in its sole discretion, in consideration of the Organization's Statement of Purpose.

If the Board of Directors determines that a member should be suspended or expelled from the organization, the President, or other officer designated by the Board, shall give the members twenty (20) days notice of suspension or expulsion. and informs him of the reasons for the proposed suspension or expulsion. During this twenty (20) day period, the member may submit to the President, or to any other officer designated by the Board, a written response to the notice received. If no written response pursuant to this provision, the President, or any other officer designated by the Board, may notify the member that he is suspended or expelled from the organization. If the President, or any other officer designated by the Board, receives a written response in accordance with this article, the Board of Directors will consider and arrive at a final decision and will inform the member of this final decision within twenty (20) additional days from the date of receipt of the response. The decision of the Board of Directors is final and binding and the member has no right of appeal.

3.05 Integrity Any person who becomes aware of facts that could call into question the appointment of a member must report it to the Board of Directors.

Article 4 - Meetings of members

4.01 Persons entitled to attend a meeting

The only persons entitled to attend a meeting are those qualified to vote at this meeting, the directors and the public accountant of the organization as well as any other person whose presence is authorized or required under the provisions of the Law, statutes or by-laws of the organization. Other persons may be admitted only at the invitation of the chairman of the meeting or by resolution of the members.

4.02 Chairman

If the chairman and the vice-chairman of the board of directors are absent, the members present who are entitled to vote at the meeting choose one of their number to chair the meeting.

4.03 Quorum

The quorum fixed for any meeting of members (unless the law requires a greater number of members) corresponds to ten percent (10) of the votes cast by the members entitled to vote at the meeting. It is sufficient that the quorum be reached at the opening of the meeting for the members to deliberate.

4.04 Casting votes

Unless otherwise provided in the articles, by-laws or by law, decisions on matters shall be made by majority vote at any meeting of members. In the event of a tie vote after a vote by show of hands, a vote by secret ballot or a vote by electronic means, the chairman of the meeting votes a second time.

Article 5 - Administrators

5.01 Elections and Term

Subject to the Articles, the members elect directors at their first meeting and at each annual meeting where an election of directors is required. Directors are elected for a term ending no later than the close of the third following annual meeting.

Article 6 - Meetings of the board of directors

6.01 Calling of meetings

Meetings of the board of directors may be convened by its president, its vice-president or by two (2) administrators at any time. However, the first meeting following the constitution of the organization can be called by any director or founder14 . If the organization has only one (1) director, he/she may call and hold a meeting.

6.02 Notice of meeting

A notice specifying the dates, time and place of a meeting of the board of directors is given to each director of the organization no later than seven (7) days before the scheduled date. Notice is given by one of the following methods:

To. delivered by hand to the last address shown on the last notice sent by the organization in accordance with Sections 128 (List of Directors) or 134 (Notice of Change of Directors); 

b. mailed by prepaid ordinary mail to the Administrator's address as set out in paragraph (a);

vs. by telephone, electronic or other communication to the address of the administrator appearing in the records of the organization for this purpose;

To. by electronic document in accordance with Part 17 of the Act.

This notice is not required if all the directors are present and none of them object to the holding of the meeting or if the absent directors have waived notice or otherwise approved the holding of the meeting. in question. Notice of adjournment of a meeting is not required if the date, time and place of the adjourned meeting are announced at the original meeting. Unless otherwise provided in the by-laws, notice of a board meeting need not state the purpose or agenda of the meeting, but such notice shall state any matter referred to in paragraph 138. (2) (Limits) of the Act which will be discussed at the meeting.

6.03 Regular Meetings

The Board of Directors may designate one or more days of one or more months for regular meetings, the time and place of which will be determined later. A copy of any board resolution fixing the time and place of regular meetings of the board of directors shall be sent to each director immediately after its adoption. No further notice is required for another regular meeting unless subsection 136(3) (Notice of Meeting) of the Act requires that the purpose or agenda be specified in the notice.

6.04 Casting Vote

In all meetings of the board of directors, the decision concerning a given question is taken by the majority of the votes cast on this question. In the event of a tie, the chairman of the meeting votes a second time.

6.05 Committees

If it deems it necessary or appropriate for this purpose and subject to the law, the Board of Directors may delegate certain powers to a committee or an advisory body. Subject to regulations or instructions issued by the Board of Directors, this committee may establish its own rules of procedure. Any committee member may be removed by resolution of the Board of Directors.

Article 7 - Leaders

7.01 Job Descriptions

Unless otherwise specified by the Board of Directors, may, subject to the provisions of law, modify, restrict or increase these functions and powers), if positions are created within the organization and officers are appointed, their holders exercise the following functions and powers:

The board of directors is the permanent governing body of the organization.

It usually consists of a president, a vice-president, a secretariat and a treasury;

The board of directors may choose to delegate certain responsibilities. However, directors remain ultimately bound by these responsibilities;

To. Chairman of the Board of Directors – The Chairman of the Board of Directors is a director. He must chair all the meetings of the Board of Directors and the assemblies of the members in which he participates. The president is the official spokesperson for the organization and generally oversees the proper administration of the organization; Its functions and powers are determined by the Board of Directors.

b. Vice Chairman of the Board of Directors – The Vice Chairman of the Board of Directors is a director. If the Chairman of the Board of Directors is absent or is unable or refuses to perform his duties, the Vice-Chairman of the Board of Directors, if any, shall chair all meetings of the Board of Directors and all meetings of members in which he attends. Its functions and powers are determined by the Board of Directors.

vs. President/CEO – The President is the Chief Executive Officer of the organization. He is responsible for implementing the organization's strategic plans and policies. Subject to the authority vested in the Board of Directors, the President provides general supervision of the activities of the organization.

d. Secretary – The Secretary attends all meetings of the Board of Directors and its committees as well as meetings of members and performs the duties of recording secretary. He shall record or cause to be recorded in the register of minutes of the organization the minutes of all such meetings and assemblies. Each time he receives such indications, the secretary gives or causes to be given an opinion to the members, the directors, the accountant and the members of the committees. The secretary is the custodian of all books, documents, records and other instruments belonging to the organization.

e. Treasurer – The Treasurer sees to the keeping of the books of the organization and the presentation of all the financial activities of the organization; The functions and powers of the treasurer are determined by the board of directors.

The duties and powers of all other officers of the organization are determined according to their tenure or the requirements of the board of directors or the president. Subject to the Act, the Board of Directors may modify, increase or limit the functions and powers of any officer.

7.02 Vacancy of a position

Unless otherwise provided by written agreement, the Board of Directors may, for cause or no cause, remove any officer of the organization. Unless so removed, an officer holds office until the earlier of:

To. his successor was appointed

b. the manager tendered his resignation

vs. the officer has ceased to be a director (if this is a condition of appointment)

d. the leader died.

If the position of an officer of the organization is or will become vacant, the directors may appoint by resolution a person to fill it.

7.03 Rules of internal management

Regarding the management and operation of the corporation, the Board of Directors may establish rules of internal management that it deems useful and that are compatible with the general regulations. These rules of internal management come into force on the date they were established and must be approved at the next meeting of members. If these rules are not approved at this meeting, they cease to be in force from the date of the meeting.

7.04 Presentation of a proposal and resolution

To pass a resolution, a proposal must first be presented by a member of the assembly.

The proposal must be clearly formulated so that those who have to study it make a decision to adopt or reject it. Members can only discuss one proposal at a time. On reading the proposal, the secretary says who is the author; he asks if anyone in the assembly wants to help her. Once the proposal has been formulated, the secretary drafts it and must read it to the meeting before proceeding to the vote. The proposal, once adopted unanimously, becomes a resolution.

7.05 Right of veto

The president's right of veto must be exercised in the interests of the organization

7.06 Procedure for meetings

All members receive the agenda at least one week in advance with accompanying documents whenever possible, otherwise the documents should be available at the board office.

7.07 Decision and unanimity

All decisions must be made unanimously. All proposals, if not justified, will be rejected by the exercise of the president's right of veto.

7.08 Right to vote

You must be a member to exercise the right to vote at the meeting.

Section 8 – Notice

8.01 Mode of Communication of Notices

Any notice (including any communication or document) to be given (including but not limited to sending, delivering or serving), other than notice of a meeting of members, whether by statute, articles, by-laws or otherwise source to a member, director, officer or member of a committee of the board of directors or to the public accountant shall be deemed to have been given in any of the following cases:

To. if delivered personally to the addressee or delivered to the address shown on the records of the organization or, in the case of a notice to a director, to the last address shown on the last notice sent by the organization pursuant to Sections 128 (List of Directors) or 134 (Notice of Change to Director);

b. if mailed to the addressee by ordinary mail or prepaid airmail service to the address shown on the records of the organization;

vs. if transmitted to the recipient by telephone, electronic or other communication at its address appearing in the records of the organization for this purpose;

d. if transmitted in the form of an electronic document in accordance with Part 17 of the Act.

A notice so transmitted shall be deemed to have been given when it is delivered personally or delivered to the address appearing in the records of the organization; a notice posted is deemed to have been given when it is deposited in a post office or street letter box; and notice sent by any recorded or recorded means of communication shall be deemed to have been given when transmitted or delivered to the appropriate communications company or agency or its representative for transmission. The secretary may modify or cause to be modified the address appearing in the records of the organization for any member, director, officer, public accountant or member of a committee of the board of directors in accordance with such information as he deems worthy of faith. A statement by the Secretary that notice has been given in accordance with these By-Laws shall constitute sufficient and conclusive proof of the notice. The signature of any director or officer of the organization on any notice or other document given by the organization may be handwritten, stamped, typed or printed or partially handwritten, stamped, typed or printed.

8.02 Invalidity of any provision of this by-law

The invalidity or unenforceability of any provision of these bylaws does not affect the validity or enforceability of the remaining provisions of these bylaws.

8.03 Special clause

Any derogation from the purposes of the objects of the charter and the general regulations will result in the cancellation of any regulation and dismissal of any person who is the author after a decision of the board of directors.

The person will have the right beforehand to justify himself before the meeting.

Any member may file a complaint to this effect. (Above reference; 9.01) with the board of directors. As soon as the Board of Directors receives the complaint, the activities of the member concerned by the complaint are suspended until the Board takes a decision.

8.04 Omissions and Errors

The unintentional non-communication of a notice to a member, a director, an officer, a member of a committee of the board of directors or the public accountant, the non-receipt of a notice by any of its addressees where the corporation has provided a notice in accordance with the bylaws or the presence in a notice of an error which does not affect its content shall not invalidate any action taken at a meeting referred to in the opinion in question or otherwise based on such opinion.

8.05 Review of Rules

Any by-law in part or in whole that goes against the interests of the organization may be modified or revoked as soon as possible by the signature obtained from the members of the board of directors and ratified by the meeting that will follow. 7.02 – Rules of internal management - Members of the Board of Directors who cannot be present must be notified in writing as soon as possible and retain the right to review for justifiable reasons.

Article 9 - Settlement of disputes

9.01 - Complaint Procedure

Complaint procedure against a client, member or staff, employee, volunteer, business or other type of business, a first notice must be filed in writing indicating the reason for the complaint followed by a first notice with a copy of the regulations in force friendly to the complainants and to the client a member or staff, employee, volunteer intern.

Second opinion (Task of the board of directors according to the regulations of the corporation)

9.02 Dispute Resolution Mechanism 

If any dispute or controversy among members, directors, officers, committee members or volunteers of the organization arising out of or relating to the constitution or by-laws or arising out of any aspect of the operation of the organization is not resolved in private meetings between the parties, without impairing or otherwise derogating from any rights granted to members, directors, officers, committee members, employees or volunteers of the organization under the articles, by-laws or law, instead of such persons taking legal action, the dispute or controversy shall be settled by means of the following dispute resolution mechanism:

To. The dispute or controversy is first submitted to a group of mediators. One party appoints a mediator and the other party (or, if applicable, the organization's board of directors) appoints another. The two mediators thus appointed shall jointly designate a third mediator. The three mediators then meet with the affected parties to try to reach a settlement between them.

b. With the agreement of the parties, the number of mediators can be reduced from three to one or two.

vs. If mediation does not resolve the dispute between the parties, the latter agree to settle it by arbitration by submitting it to a single arbitrator, who must not be one of the above-mentioned mediators, in accordance with the legislation on provincial or territorial arbitration in effect in the province or territory in which the organization is headquartered or as otherwise agreed to by the parties to the dispute. The parties agree that all proceedings relating to the arbitration are confidential and that any disclosure of any kind is prohibited. The arbitrator's decision is final and binding and cannot be appealed on a question of fact, a question of law or a question of mixed fact and law.

d. All costs related to mediators appointed in accordance with this article shall be borne equally by the parties to the dispute or controversy. All costs related to arbitrators appointed pursuant to this section shall be borne by the parties, as determined by the arbitrators.

9.03 Liability insurance to minimize directors' liability.

Directors' and officers' liability insurance is a common risk management measure used by organizations to minimize directors' liability.

9.04 Publication of information Any public information concerning the corporation must be made public either by Internet or otherwise (Canadian Code of Advertising Standards)

9.05 Headquarters

The headquarters of the corporation must be located in the place where the municipality and the provinces indicated in the letters patent. The board of directors can determine by resolution the address of the head office, the members can, by means of specific regulations, change the place or the municipality and the province where the head office of the corporation is located. A copy of the by-law approved by two-thirds of the members must be filed with the Minister.

9.06 Annual Reports, required to file an annual report each year.

Article 10 - Entry into force

10.01 Coming into force

Subject to the matters requiring a special resolution, these bylaws are effective upon their adoption by the Board of Directors.

WE CERTIFY that this By-Law No. 1 was adopted by resolution of the Board of Directors on the……… day of………. 2023 and confirmed by an extraordinary resolution of the members of the organization on………. Day on/off………. 2024.

Dated on ……. Day of / …………. 2024

___________________________________________________________

[Name of director or manager]

___________________________________________________________

[Name of director or manager]

ADMINISTRATIVE REGULATIONS

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Annex No 1 - Administrative regulations - Internal management

The main tasks of the members of the board of directors

The management of the organization is responsible for monitoring the day-to-day operations of the organization. In addition, it is responsible for:

A board of directors is responsible for making informed decisions; operational activities are the responsibility of management;

It is important to clearly specify the tasks of management in the job offer and its employment contract;

Employees report to management and must work very closely with management;

Performance appraisal is a tool designed to build employee confidence and competence;

Implement the decisions of the general assembly and the board of directors;

Negotiate rental agreements and supply purchases;

Meet the needs of members;

Promote the organization to government officials and community partners, in collaboration with the Board of Directors;

Take care of hiring and employee questions;

Prepared unaudited financial statements;

Suggest protocols and policies to improve the functioning of the organization;

Identify the human, material and financial resources necessary for the smooth running of the organization;

Ensure constant communication with the presidency;

The Presidency:

The presidency has all the powers concerning the representation of the organization externally. She signs all the contracts that bind the organization (employment contract, bank, agreement, etc.) after obtaining the approval of the board of directors.

The presidency can delegate its power but there must be proof of this delegation. Thus, if she delegates to the treasury the management of the finances of the organization, she must keep herself regularly informed of financial matters. Similarly, it may delegate the responsibility of committees to certain members of the board of directors, but it must ensure that the members carry out this mandate correctly.

Understands the roles and responsibilities of directors and permanent employees;

Asks questions related to the proper functioning of the organization;

Prepares the succession and knows when the time comes to give up his place. 

ADMINISTRATIVE REGULATIONS 

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Annex No 2 - Administrative regulations - Internal management

The main legal documents and policies of an organization

The statutes and regulations represent the operating guide of the organization;

The statutes and regulations are adopted at a general meeting;

The statutes generally indicate the name of the organization, its vision and its mission, its registered office and its jurisdiction;

The regulations form the set of rules for the organization of an organization and include, among other things, articles on members, the holding and operation of the general assembly, the holding and operation of meetings of the board of directors. , the functions of the members of the board of directors, the finances;

The management of the organization is often responsible for the administrative sector, but it should be remembered that it is the members of the board of directors who are ultimately responsible for the operations of the organization.

To ensure the effective and harmonious functioning of the organization, the board of directors must clearly understand its roles and responsibilities as well as those of management;

It is reasonable to assume that good working conditions also play a role in employee performance;

No indicator of job quality is more important than another. An employee takes into account all the indicators before determining whether a job is interesting or not;

The board of directors must take these indicators into account to ensure the best possible working conditions;

The working conditions policy manual is a board document that details the working conditions of the employee;

“The Volunteer Management Guide” (PDF)

https://volunteer.ca/vdemo/EngagingVolunteers_DOCS/VMH_Eng_2016_v2.pdf

Reference site: https://benevoles.ca/index.php?MenuItemID=356

Resource on social engagement: https://benevoles.ca/index.php?MenuItemID=359  

ADMINISTRATIVE REGULATIONS 

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Annex No 3 - Administrative regulations - Internal management

The board of directors is the permanent governing body of the organization.

It usually consists of a president, a vice-president, a secretariat and a treasury;

The presidency convenes and chairs the assemblies, the meetings of the board of directors and the meetings of the management office;

The presidency is the official spokesperson for the body;

The vice-president fulfills the functions of the president in his absence.

She must be ready to discharge these responsibilities on short notice;

The secretary is responsible for maintaining all minutes, books and records of the organization;

The treasurer sees to the keeping of the books of the organization and the presentation of all the financial activities of the organization;

The board of directors may choose to delegate certain responsibilities. However, directors remain ultimately bound by these responsibilities;

The responsibilities of the presidency;

The responsibilities of the vice-presidency;

The responsibilities of the secretariat;

Treasury responsibilities;

The Presidency:

Convenes and chairs assemblies, meetings of the board of directors and meetings of the management office;

Is the official spokesperson for the organization;                                                                         

Generally oversees the proper administration of the organization;

Assigns the various files to the members of the Board of Directors, if necessary;

Agrees to work for an organization because he believes in its goals and objectives;

Agrees to act as a director because this work allows him to acquire skills other than those required in his unpaid work;

Desire to serve the public;

Can devote the time necessary for the smooth running of the organization;

Knows his strengths and weaknesses;

Knows the statutes and regulations of the organization;

ADMINISTRATIVE REGULATIONS 

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Annex No 4 - Administrative regulations - Internal management

The role of a board of directors

Volunteerism and participation, Canadian volunteers hold positions on boards of directors and committees;

The primary role of the board of directors is to manage the affairs of the organization on behalf of its members. To do this, he must, among other things;

See to the respect of the laws which govern the incorporated organizations, if necessary, in particular the statutes and regulations of the organization;

Respect the mandate conferred and the resolutions adopted by the general meeting;

Make decisions useful for the smooth running of the organization;

Ensure the implementation of the activities of the organization;

Hire the main employee of the organization;

Accept or exclude members.

The responsibilities of a board of directors;

The Board of Directors assumes

Six main responsibilities

Strategic planning

The development of the body;

The financial management of the organization;

External relations;

The provision of quality services;

The proper functioning of the board;

The strategic plan, resulting from the planning, is normally spread over a period of three to five years and includes the following elements:

Analysis of internal and external contexts;

Analysis of favorable or unfavorable factors;

Analysis of the strengths and weaknesses of the association;

The identification of strategies and programs respecting the mission of the association;

Our volunteer program has several objectives:
Enrich the volunteer experience to create a better future for our communities. Encourage our members to give the best of themselves and produce a volunteer experience that will produce superior results on a sustained basis.
This is favored by the creation of a work environment which provides a very satisfactory quality of professional life for all staff.
This program will include the participation of people who actively work within the organization, including “active” volunteers, unpaid interns, intermediary employees and any other partners.
Such programs contribute significantly to the country's economy and meet the needs of many communities.
The Worker's Respite/Worker Rest offers the opportunity to gain work experience and improve skills in one's field of study.
We accept voluntary contributions or donations at the following address:
If you have any comments, please do not hesitate to contact us or please send your donations, checks or money orders to the postal address below.
We will send you an official tax receipt by mail on behalf of the Canada Revenue Agency. canada.ca/charities-donations or https://www.canadahelps.org/en/
Bmo.com
Financial institution number: 001
Transit number: 0123 (4) Transaction other Canadian financial institution
Account number: 8975 598
Branch: 00373
Any form of collaboration is welcome!
Activities continue across Canada.
Alain Dubé Coordinating President
Email: repit.travailleur@gmail.com
Email: workersrest@gmail.com
Site web https://repittravailleur.blogspot.com/
Website https://workerrespite.blogspot.com/
Tel: 418-805-6607 (voicemail)
Address
Worker Respite
580, rue Saint-Jean App 13
Quebec, Quebec G1R 1P6